AKTU UFM Notice 2025 : List, Date, PDF, Solutions & Application Process Explained

Official notice explained & practical guidance — CollegeAdmi.com

Quick summary — What the notice says

The university has published a list of students who were observed to be using or carrying unauthorized material / unfair means (UFM) during certain semester examinations. The notice asks affected students to submit a written clarification (representation) to the university via email at aktuufm@gmail.com by the specified deadline so the UFM committee can review the case before finalizing results or disciplinary action.

Key details you must know (read first)

• Who should act: Any student whose name appears in the UFM list attached to the notice (check the PDF/image carefully).
• Where to send clarification: Send one email to aktuufm@gmail.com with your representation and supporting documents.
• Deadline: The notice gives a final date — make sure you meet that deadline (the date is shown on the official notice and in the PDF).
• What happens if you don’t respond: The committee may decide based on available records and you may lose the chance to present your side.

Step-by-step action plan for affected students

1. Step 1 — Check the list carefully: Open the official PDF/image and confirm whether your roll/enrollment number and name are listed. Note the related paper code and subject (the notice may request you include the subject code in your email).
2. Step 2 — Collect evidence: Gather any supporting material — admission card, ID, attendance slip, medical certificate, invigilator names, college attendance register, CCTV request form (if available), or any proof showing you were not using UFM.
3. Step 3 — Prepare a clear representation: Write a short formal letter (template below) clearly stating your side, attaching documents and proof.
4. Step 4 — Email the UFM office: Send the representation to aktuufm@gmail.com before the deadline. Use a clear subject line (template provided below).
5. Step 5 — Keep records: Save the sent email, acknowledgement (if any), and all documents. Follow up with your college exam branch to confirm receipt and next steps.

Sample subject line and email (copy-paste)

Subject: Representation against UFM listing — Roll No: [YourRollNo] — [Subject Code] — [Exam Session]

Dear Sir / Madam,

I, [Your Full Name], Roll No: [Your Roll No], Enrollment No: [Enrollment No], student of [Course & Year] at [College Name], submit this representation against my name appearing in the UFM list for [Subject / Paper name, Subject Code]. The details are:

1) Exam Date & Centre: [date, centre]
2) Incident as per notice: [briefly mention what the notice states]
3) My statement: [clear, factual explanation — e.g., 'I did not carry any unauthorized material. The item seized did not belong to me' or 'I had a medical emergency' etc.]
4) Supporting documents attached: [ID copy, college attendance, medical certificate, witness statement, etc.]

I request the committee to kindly review my case, examine CCTV (if available), and allow me a hearing or consider the attached evidence before taking any final action.

Yours faithfully,
[Your Name]
[Roll No | Enrollment No | Course & Year]
[Contact Number | Email]

Attachments:
1) [Document1.pdf]
2) [Document2.pdf]
    

What to attach (priority list)

1. Scanned copy of your college ID / admit card / ERP screenshot showing you were present at the centre.
2. Medical certificate or hospital record (if absence or emergency is relevant).
3. Witness statement from a classmate or invigilator (if possible).
4. Any page of answer sheet that supports your claim (if already available).
5. Copy of your previous communication with college/exam branch (if any).

If your name is listed but you were actually innocent — suggested wording

Keep wording calm and factual. Avoid accusatory language. Provide timestamps, names, and concise points. Example excerpt:

"I wish to state that the item seized (mobile phone/notes) did not belong to me. I was carrying only my admit card and ID. Attached is my hostel entry/exit log and a written statement from my seat-mate [Name, Roll No]. I request CCTV review of the exam hall for the relevant period, and an opportunity to appear before the committee."
    

If you did use restricted material (what to do)

If you did violate rules, the honest path is to admit the mistake and seek mitigation (explain circumstances, remorse, and request leniency). The university may still take disciplinary action; mitigation could affect severity.

How the UFM committee evaluates representations

• They review the submitted representation and attachments.
• They may check exam centre records, invigilator statements and CCTV (if available).
• They apply the university UFM ordinance to classify the offence and recommend penalty or dismissal of the allegation.
• If the student does not respond, the committee will decide based on records and evidence available.

Possible outcomes

Outcome	What it means
Case dismissed	No merit found — no action taken.
Warning / minor penalty	Verbal/written warning, caution recorded.
Paper cancelled	Marks for that paper are cancelled (result affected).
Detention / fail	Declared failed/detained for the paper or semester.
Blacklisting	Severe action: banned from exams for a period or permanently.

Important things to avoid

• Do NOT send multiple duplicate emails — the notice asks for one email only (subject to a single submission).
• Do NOT use threatening or abusive language — remain professional.
• Do NOT submit forged documents — that would lead to stricter disciplinary action.
• Do NOT miss the stated deadline — appeals late are generally not considered.

Example timeline (typical)

1. Notice published — students listed and deadline announced.
2. Submission window — students send representations and attachments (one email required).
3. UFM Committee reviews, may call for hearings or longer investigation.
4. Committee decision issued — university updates results/penalty as applicable.

Frequently Asked Questions (FAQs)

Official sample (short) — copy this into your email body

Dear UFM Committee,

Please find attached my representation regarding the UFM listing for Roll No: [YourRollNo] in [Subject Code]. I request review and CCTV check for the exam session. Attached: ID copy, admit card, attendance proof, medical certificate (if any), and witness statement.

Regards,
[Your Name]
[Roll No | Enrollment No | Course | College]
Contact: [Mobile No]
    

If your college asks for internal process — what they can do to help

• Provide attendance/lecture registers and internal marksheets as proof.
• Provide witness statements from invigilators or centre superintendent.
• Forward the representation to the university with college endorsement if appropriate.

Read Next — Related AKTU Rules